Law firms still manually conducting mundane, repetitive procedures are facing increasing challenges compared to their competitors. The expense of long working hours, reduced productivity, costly errors, and less time for clients created by these mundane tasks give rise to the need for RPA (Robotic Process Automation) technology in many areas including contract/ document management, e-filing and e-discovery. However, with the power of RPA technology at your fingertips, firms can quickly and easily complete these tasks with ease, giving more time to focus on developing strategies to win cases and grow their business.
Contract/Document Management
Many law firms are still relying on paper contracts and documents, and they are behind the times. Not only is it more difficult and time-consuming to manage physical documents, but it’s also more likely that important details will be missed or lost altogether. The process of scanning and uploading paper documents into their system is also susceptible to human error. And once the documents have been uploaded, it can be difficult to keep track of which version is the most up-to-date.
RPA can help by automating the process of converting all paper documents into digital format. Once they’re digital, RPA can also be used to keep track of changes and ensure that everyone is working off of the same version. RPA bots can scan and convert reports very quickly and eliminate human error saving firms a significant amount of time and money in the long run.
E-Filing
Surprisingly, many firms are still using a manual filing system- and they are not just wasting valuable time, they could be putting the firm at risk. Manual filing systems are prone to errors, which can lead to misfiled documents and expensive delays. Going through physical files will take significantly longer than if a digital filing system is in place. RPA bots can quickly and accurately retrieve the specific documents needed. They can add the necessary updates to the documents. They can also present the information for review and submission all in one location. This last point is especially important, as it eliminates the need for legal staff to search through multiple case numbers or to submit the new document to the e-filing portal manually. As a result, RPA bots can save considerable time and effort for legal staff.
E-Discovery
The e-discovery process can be time-consuming and expensive, particularly for large cases with a large volume of documents. Fortunately, there are a number of ways to automate the e-discovery process, using RPA software. RPA can assist with a number of tasks associated with e-discovery, including file indexing, Optical Character Recognition, and preparing and reviewing documents. In addition, RPA bots can help to ensure that all relevant information is collected and exchanged in a timely and efficient manner. As a result, RPA bots can play a vital role in helping professionals to deal with documents electronically in discovery and investigations.
RPA offers many advantages for law firms that are still relying on manual processes. RPA can automate these processes to save time, reduce errors, and improve efficiency. By automating these tedious and error-prone tasks, law firms can free up staff to focus on more value-added work. As a result, firms that embrace RPA technology will be better positioned to succeed in today’s legal marketplace. If you’d like to learn more about how RPA can help streamline your business, let’s schedule a time to talk!
